There are no absolute conditions for selecting archival documents for digitization. Each organization has a distinctive set of reasons to get digitising the collections. Countrywide libraries, for instance , are billed with preserving the shared heritage of their citizens, although small museums are seeking publicity for their selections. The general collection criteria must be applied with local design in order to meet local focus with the local reasons for digitising the archival documents.

Even though the number one reason for digitizing archival documents is they are now offered electronically, this does not mean that digitizing large pieces of uncommon and imprecise records is a good use of hard to find public money. For instance, a large number of archives collect records contributed by non-public individuals and organizations. These records can be subject to copyright laws or legitimately binding donor agreements. In such cases, the converted copies will probably be limited in scope, and you will be unavailable to the public.

The number two reason for embroidery archival records is because of their popularity. Although full operates of data are essential for legal and educational research, it may well not be described as a responsible using of limited public funds to create large-scale digital clones of unknown records. Furthermore, many archives hold federal government records and records donated by people and institutions. These records will not be publicly accessible due to copyright laws or legally binding subscriber agreements. In such cases, the most effective way to preserve these stuff is to make sure they available electronically.